DCCR Amendment Vote
FREQUENTLY ASKED QUESTIONS
FAQ
What are we voting on?
This is a single-vote that is covering four-topics.
You can download the vote information PDF by clicking here (it will open a new tab).
This PDF linked above will show a table that lists the document section, the existing rule, the new proposed rule, and a description of the difference. It also includes a sample of how the digital-ballot looks and includes the full legal-version of the amendment changes.
We are looking at (4) topics: Residency Restriction, Fence Heights, Professional Management Contract Lengths, and Communication Notices.
I didn't get my Email Vote / Ballot?
If you filled out the designated email form, then you should have received your digital ballot/vote to that email.
The first email was sent out on Nov. 1 at 9a; we had ~130 bounce backs and are working on getting those corrected/resent/etc.
The votes will automatically resend to any residents who have not filled out their ballot in increments of every 10-days.
Please email secretary@brandonoaks.com if you did not receive your digital ballot.
When does the vote end?
STARTS
The voting period will begin on Friday, November 1, 2024 at 9:00a.
ENDS
The voting period will end on Friday, Feburary 28, 2025 at 11:59p.
Eastern Time.
What is the Designated Email Form for?
In our current documents, Brandon Oaks has restrictions for how to correspond with its residents. Last year, we spent thousands of dollars on postage, which ultimately the homeowners’ dues paid for, as we’re currently required to mail documents via the postal service.
Recently, North Carolina passed a legislation that allows for Association businesses to allow for legal electronic communication and to vote electronically. This means, we can spend less on postage, and get more contributions/votes overall. To implement this, and allow for Brandon Oaks residents to communicate and vote by email, a new form has to be filled out by each resident specifying a
designated email address that your home address would like to use.
Filling these forms out are the start to many needed updated changes that will be announced and voted on in the future.
Designated Email Form
If you filled out a Designated Email Form, then you should have received your vote via digital ballot to the email on that form.
If you have NOT filled out the form yet, or wish to change the email on file, please fill out the form below:
The Form (PDF)
We need one (1) email from each Brandon Oaks Address, signed by the homeowner.
File It Out, Online
Zelle Duda via Adobe Acrobat Sign
The online form was created by the secretary of our board (Zelle Duda), so you will see her name on the document as the creator; no need to be alarmed.
When filing online, the date slot will be filled out automatically. Enter your name, address, and the email that you would like to be the Designated Email for the Board; sign it. Once signed, it will ask you to confirm your email (in your own email inbox). Once you've clicked the confirmation link, your signed form is submitted and automatically sent over the Board.